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Zoom schedule a meeting how to#
Zoom schedule a meeting license#

On the left column bar, look for and click on the Meetings button under the PERSONAL menu, This will bring up the Meeting screen, showing related Upcoming Meetings and Previous Meetings etc. Your Zoom PERSONAL Profile page will be displayed. Sign-in with your HKUST account and password. The system will be redirected to HKUST Authentication Service (via CAS) portal.

Zoom schedule a meeting how to#

How to start a Zoom meeting without the hostĪs long as the host disabled waiting room and allowed participants to join anytime, then you can start the meeting without the host by joining the meeting through your preferred method.Click the "Sign-In" button to Configure your account.

In the Invite Link section, click Copy Invitation to copy the link to your clipboard, then share the link as needed.

In the Time section, click a calendar service to add it to your calendar.

(Optional) To invite participants, do one of the following:.

Once you’ve finished adjusting all of the meeting settings, click Save.

Options: Click Show, then select the Allow participants to join anytime check box.

Select your meeting settings as desired, and configure the settings in the following sections to allow participants to start the meeting without you:.

In the navigation menu, click Meetings, then click + Schedule a Meeting.

Choosing Other Calendars will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL.

If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.

Click Save to finish, and open the selected calendar service to add the meeting.

Note: You can also specify an alternative host, which allows someone else to start the meeting on your behalf as well as manage participants.

Advanced Options: Click the arrow, then select the Allow participants to join anytime check box.

Security: Clear the Waiting Room check box to disable the waiting room for the meeting.

Meeting ID: Choose Generate Automatically to generate a random unique meeting ID.

Select your meeting settings as desired, and configure the following settings to allow participants to start the meeting without you:.

This will open the Schedule meeting window.

Note: Some of these settings might not be available when scheduling a meeting if they were disabled and locked to the off position by an account admin at the account or group level. Regardless of which method you schedule with, just ensure that the waiting room feature is disabled and the setting to allow participants to join before the host is enabled.

In addition to scheduling such a meeting on the desktop client or web portal, you can also schedule these meetings on the mobile app, the Outlook add-in, the Outlook plugin, and the Chrome or Firefox extension for scheduling in Google Calendar. It’s also recommended to use an auto-generated meeting ID, as opposed to scheduling with your Personal Meeting ID. When scheduling, you must disable the waiting room and allow participants to join anytime. How to schedule a meeting that allows participants to join without the hostĪs the host, you can schedule a meeting that allows participants to join the meeting without you. If you still want someone in the meeting to have host controls, you can designate an alternative host when you schedule the meeting. Learn more about hosting concurrent meetings.

Zoom schedule a meeting license#

However, this may prevent the host from hosting any other meetings at the same time, depending on their license and account type. If the host is a Licensed user, the meeting will not end at the 40 minute limit, even if the host is not present. The meeting duration limit is based on the host’s license type.If the host does not join the meeting or is not logged in when joining, there are no host controls, such as recording, mute/unmute all, lock meeting, remove attendees, or end the meeting for everyone.Limitations of being in a meeting without the host Allow participants to join before host enabled on the Zoom web portal.How to start a Zoom meeting without the host.How to schedule a meeting that allows participants to join without the host.Limitations of being in a meeting without the host.This allows you to specify a person who can start the meeting and manage participants in the meeting, which is helpful if you don’t want to disable waiting room or allow participants to join before host. These two settings together will allow participants to enter the meeting without the host.Īnother option is to designate an alternative host when scheduling a meeting. When scheduling a meeting, the host must disable the waiting room feature and enable the setting to allow participants to join before the host. It is possible to start or join a Zoom meeting without the host present, as long as the host scheduled the meeting with specific settings configured.